Gmail is abo ut the biggest email platforms and there are 1.8 billion people using it all around the globe. Still, a lot of users do not know about the amazing features of it that would make the email management easy, intelligent and fast. Alternatively, if you are a daily Gmail user, then these 10 tips are so essential that they can help you change your work style entirely and win some precious time as well.
1. Undo Sent Email
Have you ever hit “Send” accidentally? The Undo Send feature in Gmail will let you cancel your email within 30 seconds after dispatching it. It is as simple as clicking the Undo and it will be done right away.
2. Clear Promotional Emails Easily
Aren’t the ads and promotions in your inbox really annoying? Just type “unsubscribe” in the search field, and you will quickly find all these emails and have the choice to eliminate them with a single click.
3. Use Confidential Mode
In case you need to disclose extremely confidential information, it would be wise to utilize the Confidential Mode feature that can be turned on by selecting the lock symbol during the email writing process. This will make it impossible for the receivers to perform any action like copying, forwarding, downloading, or printing the message at all.
4. Use Gmail Without Internet
Gmail is such a great app that you can not only read your emails but also write drafts if you are not online. The Offline Mode option in Settings should be activated and your alterations will be synchronized automatically when you go online again.
5. Schedule Emails
Night owl working? Choose the Schedule Send feature to dispatch emails at a predetermined time, say, dawn. This is particularly advantageous for individuals in different time zones.
6. Snooze Emails
You cannot ask a few things of me at the same time; for conversely, it is lacks or miscommunication that creates high stress.
7. Organize Emails with Labels
Instead of folders, Gmail offers a labelling option. Build your own labels – such as Work, Travel, or Personal – to best suit your mailbox’s organizational needs.
8. Create Email Templates
If you are often responding with the same answers, then it would be better to store them as email templates. By just a single click, you will be able to insert a whole email thus saving your time and energy.
9. Archive Instead of Deleting
Keeping a clutter-free and organized inbox is easier if one opts for archiving emails instead of deleting them. The archived emails are safe and can be quickly accessed anytime by means of the search feature.
10. Use Keyboard Shortcuts
Gmail is a pretty strong tool and at the same time one of the most commonly overlooked tools. Using keyboard shortcuts increases usability and efficiency significantly. Simply hit Shift + ? to reveal all the shortcuts available that can help you to work faster and more productively.
Gmail is truly potent and, at the same time, quite systematic for handling emails. These simple but powerful Gmail tricks will make your email life more manageable and less chaotic. If you are not using these features still, you should take advantage of them now as it’s the perfect time.
